2023 4-H Community Club Organizational Information Packet
Includes: Important Dates, Community Club Guidelines, Making Sense of Project Book Ordering
Muskingum County 4-H Club Financial Management
Occasional Quantity Cooks Training Instructions
Starting a New 4-H Club
If you are interested in starting a new 4-H club, please contact the Extension Office for assistance.
Club Officer Resources
Club Officer Handbooks & Training Videos
Ohio 4-H Participant/Member Health History Form
Waiver and Permission to Transport Child/Charge Form
Club Fundraiser Notification Form - Muskingum County 4-H Clubs should submit the Fundraiser Notification Form two weeks before the start of a fundraiser. Complete the form: go.osu.edu/musk4hfundraiser
Copies of Financial Record Keeping Forms can be requested for free by clubs from the Extension Office.
Miscellaneous Fees Tracking Form
Request for Personal Reimbursement
Due January 31
Year End Club Paperwork Survey - The organizational volunteer from each club will receive an individualized link via e-mail to submit this information. Do not forward this e-mail to volunteers outside your club. The following information will be submitted through this survey:
- Club Participation Sheet - This form documents club activities for the previous year and serves as the way to submit for Honor Club status.
- Ohio 4-H Club Financial Summary, Year-End Bank Statement & Non-Monetary Asset List - Clubs must submit a summary of their financial activity for the previous calendar year and a year-end bank statement in this survey. This final bank statement should include activity through December 31. The balance should match the year-end balance on the Club Financial Summary. Clubs are also required to submit a inventory of any items owned by the club.
4-H Membership Across County Lines Request - The request form must be completed by any youth requesting 4-H membership in Muskingum County when their primary residence is located in another county. Once granted, the permission for membership across county lines shall be permanent and stable for the duration of the youth’s 4-H membership. If the youth’s circumstances change (e.g., residence, school, or custody), the cross county lines membership can be reevaluated. Be sure to review the policy: 4-H Membership Across County Lines Policy. Find the request form online: go.osu.edu/muskacl. It is strongly recommended this form is submitted by March 15.
Due April 15
Club Information & 4-H Club Charter Survey - The organizational volunteer from each club will receive an individualized link via e-mail to submit this information. Do not forward this e-mail to volunteers outside your club. The following information will be submitted through this survey:
- Club Information: Organizational volunteer information, club meeting details, club officer list.
- Club Roster Approval: Once the organizational club volunteer's enrollment is approved, they will receive instructions from the Extension Office to download and check the club roster. It is suggested that you check it periodically as your members are enrolling so issues/concerns can be identified. You will be asked to give the roster final approval in this survey.
- 4-H Club Charter: National 4-H and Ohio 4-H Youth Development require that all clubs be chartered.
- Club Calendar/Program: This document can be in any format and should include club meeting dates.
- By-laws: Club By-laws are optional, but strongly encouraged, as they provide clubs the opportunity to make guidelines specific to their club. If a club has by-laws, they need to be reviewed and adopted annually. Clubs are encouraged to provide a copy to each member. Organizational volunteers should keep a copy signed by all members and submit a copy to the Extension Office. Sample: Ohio 4-H Club By-laws Template
- Club Constitution: 4-H Club Constitutions should be reviewed annually by current club members. Clubs must use the 4-H Club Constitution provided by Ohio 4-H, which is available in a fillable form on our website. Only new 4-H clubs will be required to submit a copy of the Club Constitution. Use this document: Ohio 4-H Club Constitution.
- EIN Documents for New Clubs Only: Copy of IRS Determination Letter, Tax Exempt Authorization Form, Blanket Exemption Form
- Winning 4-H Plan Requests - The Winning 4-H Plan enables youth to tailor the 4-H experience to their needs and helps maintain a positive relationship between the youth’s family, 4-H volunteers, and the county 4-H professionals. Members who have previously submitted a request form do not need to submit again. Please contact the Extension Office directly to request changes for the current year. If no changes are requested, accommodations will be listed as they were the previous year. Access the form: go.osu.edu/muskw4hplan.
Due July 31
- Incomplete Member & Volunteer Form: The organizational volunteer from each club will receive an individualized link via e-mail to submit this information. All clubs must submit this form in order to receive the pre-fair packet, even if it is just to indicate that no members and volunteers are incomplete. Pre-fair packets are available August 1.